Submitting Stones

GIA labs in India accepts submissions of polished D-to-Z colored diamonds, laboratory-grown diamonds, pearls as well as rough diamonds, while coloured stone, require global submission requirements and should be sent directly to another GIA laboratory or intake location worldwide. Loose and un-mounted polished diamonds should be submitted to the Mumbai lab, with each stone placed in a separate parcel paper or suitable container and accompanied by shape and weight information. While internal identification or reference numbers are acceptable, parcel papers should not contain client identification or grading information. A packing slip or memo should list all necessary information, including the total value in dollars and company letterhead, if applicable.

Open an account by providing the following documents with your first submission

• A signed Client Agreement Form, if we don't have a current form for you on file. Please be sure to return the signature page(s) with your first shipment, including the Patriot Act Compliance Confirmation and the Kimberley Process Certification. We will periodically request that you sign an updated agreement(s).
• A copy of the owner's photo identification with signature.
• Business card with owner's name on it along with a copy of The Gem & Jewellery Export Promotion Council (GJEPC) document and Import Export Copy.Income Tax Pan Card
• GST Registration Certificate is a must. If not registered under GST, a “No Registration Declaration” needs to be signed.
• If you plan to have a messenger or company representative drop off or pick up your items for you, provide a letter on company letterhead authorizing them to do so.
• If shipping, provide return shipment information, including address, telephone number, insurance requirements and estimated declared values. Payment can be made via Cheque or Fund Transfer. Fees include only grading fees. Handling charges INR 64 per stone + GST @ 18% (current) and shipping charges (wherever applicable) will be extra. Note: Fees and handling charges are subject to change every quarter.

Pick Up Your Items

• Use your online My Laboratory account to track your job status and find out when your items are ready for pick up.
• Your original GIA receipt is required at all times in order to pick-up stones (No Copies).
• Photo identification with signature is required.
• If this is your first submission, full payment is required at time of pick up.
• Cheque or NEFT/RTGS or cash. Credit card facility is not available.